Sample Project Process

We’ll walk you through it every step of the way!

  1. Initiation:
    • Goal: Identify project objectives, stakeholders, and deliverables.
    • Tasks:
      • Define the learning
      • Identify target
      • Set project goals (e.g., improving compliance, reducing data breaches).
      • Assemble project team (Instructional Designer, SME, Developer, Quality Assurance, Legal).
    • Stakeholders:
    • Timeline: 1 week.
    • Tools: Microsoft Office Suite
  2. Planning:
    • Goal: Establish detailed project plans, timelines, resources, and budget.
    • Tasks:
      • Develop the course outline and storyboard.
      • Define learning modules and milestones.
      • Assign roles and responsibilities.
      • Create a risk management plan (address potential delays or compliance concerns).
      • Establish metrics for success (course completion rates, post-training quiz scores).
    • Stakeholders: Instructional Designers, SMEs, Project Managers.
    • Timeline: 2 weeks.
    • Tools: Gantt charts, Google Sheets, Trello, Zoom for meetings.
  3. Design:
    • Goal: Design the course framework, content, and user interface.
    • Tasks:
      • Develop course scripts and draft learning content.
      • Design interactive elements (quizzes, case studies, scenarios).
      • Create mockups of user interface (UI) and experience (UX).
      • Review and finalize the content with SMEs and legal for HIPAA compliance.
    • Stakeholders: Instructional Designers, SMEs, Legal, UX Designers.
    • Timeline: 3 weeks.
    • Tools: Adobe XD, Articulate Storyline, Microsoft PowerPoint, Grammarly.
  4. Development:
    • Goal: Build the eLearning course and integrate interactive elements.
    • Tasks:
      • Develop each learning module using eLearning software.
      • Add media (videos, infographics, voiceovers).
      • Implement quizzes, assessments, and real-world case studies.
      • Conduct initial testing (usability, functionality).
    • Stakeholders: Developers, QA Testers, Instructional Designers.
    • Timeline: 4 weeks.
    • Tools: Authoring Tool, Voice Over tool, Avatar Tool.
  5. Testing & Quality Assurance:
    • Goal: Ensure that the course functions properly and meets compliance requirements.
    • Tasks:
      • Perform QA testing for bugs, functionality, and flow.
      • Online Review in real-time
      • Collect feedback from test learners.
      • Revise the course based on feedback.
    • Stakeholders: QA Team, Legal, SMEs, Project Manager.
    • Timeline: 2 weeks.
    • Tools: SCORM Cloud, BrowserStack for compatibility testing.
  1. Implementation:
    • Goal: Launch the course and monitor performance.
    • Tasks:
      • Deploy the eLearning course on the Learning Management System (LMS).
      • Communicate the launch to the target audience.
      • Provide technical support and user guides.
      • Track learner progress and completion rates.
    • Stakeholders: IT, Project Manager, Compliance Team.
    • Timeline: 1 week.
    • Tools: LMS (e.g., Moodle, Blackboard), Help Desk tools (Zendesk).
  2. Evaluation & Maintenance:
    • Goal: Monitor course effectiveness and ensure ongoing compliance.
    • Tasks:
      • Collect and analyze learner feedback and quiz results.
      • Measure the success against metrics (compliance rates, knowledge retention).
      • Schedule periodic updates to reflect changes in HIPAA regulations.
      • Provide ongoing technical and content support.
    • Stakeholders: Project Manager, SMEs, Compliance Officers, IT.
    • Timeline: Ongoing.
    • Tools: Google Analytics, LMS reporting tools, SurveyMonkey.

Key Deliverables:

  • Course script and storyboard.
  • Completed interactive eLearning modules.
  • Approval from SMEs experts.
  • Quizzes, case studies, and assessments.
  • Final eLearning deployment on LMS.

Budget Considerations:

  • Project Consultant fees.
  • Project Management fees.
  • SME consultation fees.
  • Research fees.
  • Content Developer fees.
  • Slide Developer fees.
  • Video Developer fees.
  • Voice Over fees.
  • Development and testing resources.
  • Ongoing maintenance and updates.

Timeline Overview:

PhaseDuration
Initiation1 week
Planning2 weeks
Design3 weeks
Development4 weeks
Testing & QA2 weeks
Implementation1 week
Evaluation & MaintenanceOngoing
We will customize to meet your, needs, timeline and budget

Risk Management:

Non-compliance with SMEs. Engage advisors early for content checks.

Delays in content approval: Plan early reviews with legal and compliance teams.

Technical issues during development: Allocate extra time for troubleshooting.